Foundation Scholarship Office Administration & Stewardship Toolkit
We are excited to provide a collection of sample materials and customizable templates designed specifically for scholarship administrators and development officers. Explore our collection of student profiles, thank you letters, award notifications, ThankView examples, cover letters, and more—all ready to support your efforts.
How To Use
Click on the images or links below to access the resource:
Samples are not able to be edited and are provided as examples of suggested language and formatting. They can serve as a helpful starting point for crafting your own content. Feel free to adapt the ideas and structure to suit your specific needs.
Templates are fully customizable in Canva. Click the image and select the option to "Use template for new design" to customize to your liking.
If you encounter any issues or need further assistance, please contact us.
Administrative Resources
The following resources provide comprehensive guidance on best practices for administering Foundation Scholarships. These tools are essential for streamlining the scholarship management process.
Student Thank You Letter Guidelines Template Fillable Scholarship Application Template Awarding Committee Guidelines
Donor Participation in Awarding Committee Reviewer Role & Scholarship Rubric
Award Email Samples
Once scholarship funds have been posted to the student's account, please ensure the college or unit sends an award notification email to the recipient.
Thank You Letter Templates
Multiple Scholarship Recepients for a Fund
Single Recepient for a Fund
Cover Letter Templates
Cover letters provide a professional, heartfelt way to introduce personalized Thank You Letters or student profiles. Cover letters ensure your message is sincere and polished, making a meaningful connection with your donor.
Programmatic Stewardship Templates
Our Programmatic Stewardship templates are perfect for highlighting specific programming initiatives that involve multiple scholars. These templates provide donors with a more detailed look at the students they support. Through these pieces, you can share student aspirations, interests, and goals, or powerful testimonials through prompts where students express in their own words how the program has influenced their academic journey and future prospects, offering a deeper, personal connection between donors and scholars.
Student Profile Templates
Student profiles offer a concise way to share key demographic details or a brief quote from scholars, allowing you to highlight their stories and impact without the need for a full Thank You Letter to donors.
ThankView Samples
ThankView is the USF Foundation's newest electronic stewardship platform. ThankView allows you to address your recipients individually or in groups while using specialized video messages recorded by you or your students. You can even attach digital Thank You Letters to your video messages! Click the images below to view each campaign sample.
If you would like to utilize ThankView for a stewardship project, please complete the online application here.
Video Library
Our office has developed a series of informative videos designed to support your stewardship efforts and guide your students through the AwardSpring application process. We encourage you to make use of these resources to enhance your engagement with donors and assist students effectively.
Grateful Everyday Video
AwardSpring Scholarship Portal VIdeo
Additional Resources
Foundation Scholarship Application Guide
A comprehensive guide designed to assist students in navigating the AwardSpring application process. This guide provides valuable insights and step-by-step instructions to enhance students' opportunities for securing scholarship assistance.
Annual Scholarship Postcard
The Foundation Scholarship Office produces an annual postcard promoting Foundation Scholarships prior to the opening of Awardspring. To request postcards for your area, please submit your inquiry here.
2023-2024 Scholarship Annual Report
The Foundation Scholarship Annual Report showcases the transformative impact of donor contributions to scholarships, featuring key metrics from the latest fiscal year, highlights of FSO's participation in student-facing campus events, and powerful testimonials from scholarship recipients.
